Automation that connects the tools your business already runs on.
Follow-up, quoting, bookkeeping prep, reporting — the manual work between your systems, handled. You stay the owner, not the integration layer.
What it is
Automation is software that does the repeatable work a person would otherwise do by hand: moving data between tools, sending the follow-up, prepping the books, building the report. Integration is what lets those tools talk to each other in the first place. We build both — so a task finishes without anyone remembering to start it.
When it fits, and when it doesn’t.
A fit when
- You or your team lose hours a week to copy-paste, chasing, and manual data entry.
- Your tools don't talk to each other, so you're the glue holding them together.
- The same quote, request, or report gets rebuilt by hand every single time.
- You want AI inside the workflow — wired into real steps, not a chatbot bolted on the side.
Probably not yet if
- The process isn't settled yet. Automating a moving target just bakes in the mess.
- It happens a few times a year — a checklist is cheaper than a build.
- One off-the-shelf tool already does it well. We'll say so when that's the answer.
How we build it
Map
We watch the real workflow and mark every manual handoff.
Workflow mapDesign
We design the automation and the points where a human should still sign off.
Systems map + build planBuild & integrate
We connect the tools and build the steps, including any AI reasoning.
Working integrationRun
We monitor, tune, and hand you the controls and the docs.
Monitoring + handoverWhat we build with it
Lead follow-up & routing
Every enquiry captured, qualified, and chased without anyone watching the inbox.
Quoting & approvals
Standard quotes and sign-offs generated from your rules, ready to send.
Bookkeeping & finance prep
Statements parsed, categorized, and reconciled — like the Studio Finance build.
Reporting & dashboards
The numbers that matter, assembled on a schedule instead of by hand.
Document & data processing
Intake forms, PDFs, and spreadsheets read and routed automatically.
The stack
- Claude (Anthropic)
- OpenAI
- Next.js
- TypeScript
- Vercel
- Google Workspace
- Google Analytics 4
Where data shouldn't leave the building, we build local-first — like the finance system that runs entirely on the owner's own machine. We work to PIPEDA and provincial privacy expectations, and keep sensitive data off the cloud when that's the right call.
Proof
A photo-studio group's monthly close went from a multi-day chore to minutes.
Questions
Will this replace my team?
No. It removes the repetitive parts of their day so the people you have can do the work only people can do. We build review queues so a human still signs off where it matters.
Do I have to rip out my current tools?
Usually not. Most of what we do is connecting the tools you already pay for. We only recommend replacing something when it's actively costing you more than it saves.
What if the automation gets something wrong?
We design for it. Uncertain items land in a needs-review queue instead of going out silently, and everything is logged so you can see exactly what ran.
Who owns and runs it after launch?
You do. You own the code and the accounts, run costs go straight to the providers, and there's no retainer. We're there for support when you want it, not billed by default.
The rest of the loop
Ready to stop doing it by hand?
We take on a few builds at a time. Send the shape of the problem and we'll reply with how we'd approach it.