One private system that closes the books for three companies — and reads the numbers back in plain language.

The challenge

A multi-location, multi-company photo studio group lost days every month to bookkeeping prep: wrangling POS exports and a stack of bank and credit-card statements across several companies, approving transactions by hand with a bookkeeper, and still flying blind on how the business was actually doing month to month.

What shipped

• Bank, card, and POS statements parsed from CSV, Excel, or PDF, with duplicate protection on every import
• Self-learning categorization — each manual correction becomes a rule that outranks the defaults
• GST tracked per company (collected, paid, owing) with a filing-deadline countdown
• A needs-review queue inside each account, so only genuinely uncertain transactions reach a human
• Live Clover POS sync: daily revenue read straight from payments and kept locally for good
• Google Ads pulled in automatically, with deterministic checks for waste, anomalies, geography, and pacing
• A CFO view across all three corporations — verdict, findings, variance, vendor creep, expense anomalies — where the AI layer can only cite numbers already on screen
• Accountant-ready exports, running on an embedded database on the owner's own machine: no hosting bill, no subscription to us